As companies grow, something pretty predictable happens: your SaaS ecosystem expands, sometimes faster than you can manage. If you're like most of the organisations we talk to at Viio, you might have dozens—or even hundreds—of SaaS tools running across teams. They're great for productivity, sure, but keeping track of all those licenses, costs, and security concerns can quickly get messy.
And that messiness usually leads to wasted money, security headaches, and plenty of frustrations.
At Viio, we’ve just launched Insights — our newest feature to help combat these problems.
The hidden costs of "SaaS sprawl"
Let’s face it: signing up for new software has never been easier. Employees frequently purchase or subscribe to new SaaS tools independently, without looping in IT or finance. That’s great for flexibility and innovation, but it can create some pretty big challenges:
- Unused licenses: People move between roles or departments, projects start and end, and tools get forgotten. Those licenses sit idle, silently draining your budget.
- Ghost licenses: Ever checked how many licenses are still active from employees who've already moved on? These "ghost licenses" aren’t just money out the window—they’re also a potential security risk.
- Surprise overage fees: Organizations often exceed contracted limits unknowingly, incurring surprise costs during renewal periods or "tru-ups".
Honestly, these problems aren't rare—they’re the norm. And they only get worse the faster you grow, and the more reactive you become. If your company is always reacting to issues after they pop up, you're probably seeing more waste, more security issues, and more operational headaches than you'd like.
Without proactive insights, you end up paying for software nobody uses anymore (or even remembers buying), and budgeting and forecasting become guesswork at best.
Stay proactive with Insights
At Viio, we believe visibility and insights need to be actionable. Our new Insights feature analyzes data across all your connected apps and surfaces all the optimization options that we find in one central location. This allows you to:
- Spot and cut unused licenses: Keep tabs on your licenses regularly and ditch the ones no one's using. Simple, clear, and a fast way to save money.
- Stay on top of employee offboarding: When someone leaves, their access should disappear quickly—not weeks or months later. This protects your budget and closes security gaps.
- Avoid surprise contract fees: Stay ahead of your SaaS contracts by knowing exactly how many licenses you're using, so you can renegotiate before any nasty surprises.
Taking back control
At Viio, we genuinely believe in the power of running your company on SaaS. But we also know it can quickly spiral out of control. That's why we built Viio Insights. We wanted to make sure companies don't have to choose between rapid growth and responsible, smart management.
With Insights, you're not just tidying up your SaaS environment; you’re making it work for you as a strategic asset.
